For shop and store owners who suspect stock is leaking and cannot say where.
Counts, tills, transfers and purchases live in one app, so you can check each against the others.
Simplebks shows you where your stock goes and puts an approval in front of the actions that lose money.
Counts, tills, transfers and purchases live in one app, so what the shelf holds, what the till sold and what the books say can be checked against each other. Losses come from the same few places: a count nobody trusts, a discount nobody approved, stock moved with no record, and a delivery that does not match the order.
Discounts, refunds, exchanges, price edits, credit sales, loyalty redemption, gift-card payments and cash paid out beyond the drawer need a supervisor if the cashier's role lacks permission.
Approve by PIN at the till or remotely. The pay screen warns before an item sells below cost.
Closing a register with a difference needs a supervisor's approval. Cashiers do not see cost or margin.
Create a transfer and approve it; the receiving branch confirms what arrived, in full or in parts. Receive purchase orders in parts and see units received against ordered.
More than ordered, or an item not on the order, goes to an exception for approval before the extra stock is accepted.
Hide a product from the branches that should not sell it.
Records that do not add up are flagged, not hidden: the sale or purchase posts and a flag opens on Stock Reconciliation for you to resolve.
Sales are blocked when stock is short, unless an owner or admin allows sales at zero stock or below in settings.
The Stock Movement report shows damaged and lost stock, adjustments, count variances and every movement.
Simplebks checks every night and alerts you in the app, with an email summary, when an item reaches its reorder level (Basic and up).
Items with no level use 10 units. Lot and expiry tracking reminds you before stock expires.
| Free | Basic | Professional | Enterprise | |
|---|---|---|---|---|
| Low-stock alerts, stock mismatch flags, stock position report | No | Yes | Yes | Yes |
| Stock counts: blind and double counts, scan to count, reasons, write-off limit | No | No | Yes | Yes |
| Stock Movement report and price-change report | No | No | Yes | Yes |
| Branches, stock per branch, transfers, per-branch product visibility | No | No | Yes | Yes |
| Purchase orders with receiving against the order | No | No | Yes | Yes |
| Till approvals, cash-up exceptions, discount and entered-price reports | No | No | Yes | Yes |
| Lot and expiry tracking with reminders | No | No | Yes | Yes |
| Trace and recall for production batches (search a batch reference or lot number) | No | No | Yes | Yes |
| Production lot ledger, raw lots to finished lots | No | No | No | Yes |
Yes. A blind double count has two counters count the same items, and a supervisor reconciles the differences before anything posts. Stock counts are on Professional and Enterprise.
No, not unless you allow it. Counter, shop-floor and cashier roles do not see cost or margin, and the count screens hide unit costs and values from counters.
Staff whose role does not carry the discount permission need a supervisor's PIN or a remote approval to give a discount. The same applies to refunds, exchanges and credit sales. Discount exceptions have their own report.
By default it blocks a sale when stock is short. An owner or admin can allow sales at zero stock or below in settings.
Yes, from the Basic plan. Simplebks checks every night and alerts you in the app, with an email summary, when an item reaches its reorder level. Set the level on each product. Items with no level use 10 units.
Basic covers low-stock alerts, stock mismatch flags and the stock position report. Professional adds stock counts, branches, transfers, purchase orders, till approvals, lot and expiry tracking and trace and recall for production batches. Enterprise adds the production lot ledger. See pricing.
Know where every item goes.
